FranklinSquires™ is a private capital and consulting firm built on the philosophy of Prosperity Economics—the “ancient principles” of prosperity rediscovered by America’s founding generation. Since its inception in 1999, FranklinSquires™ has been committed to helping individuals, families and businesses worldwide achieve self-reliance, economic independence and the liberating consequences of prosperity. This is accomplished through FranklinSquires'™ commitment to developing a global infrastructure of education, media, and finance by working with inspired entrepreneurs building world-class companies dedicated to this mission.
Job Title: Executive Secretaries and Administrative Assistants
Job Location: Provo, UT
Hours/Week: 40
Starting Salary: Competitive based on experience
Job Description:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Tasks
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
- File and retrieve corporate documents, records, and reports.
- Greet visitors and determine whether they should be given access to specific individuals.
- Interpret administrative and operating policies and procedures for employees.
- Make travel arrangements for executives.
- Manage and maintain executives' schedules.
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Prepare agendas and make arrangements for committee, board, and other meetings.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Prepare responses to correspondence containing routine inquiries.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Work Context
Requires telephone conversations, Requires use of electronic mail, Requires writing letters and memos, Requires contact with others (face-to-face, by telephone, or otherwise), Requires making decisions that impact the results of co-workers, clients or the company, Opportunity to make decisions without supervision, Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization, Requires being exact or highly accurate, Requires meeting strict deadlines
- Work Activities
- compile numerical or statistical data
- answer customer or public inquiries
- prepare reports for management
- use oral or written communication techniques
- arrange teleconference calls
- plan meetings or conferences
- file or retrieve paper documents and related materials
- oversee execution of organizational or program policies
- coordinate staff or activities in clerical support setting
- use computers to enter, access or retrieve data
- use word processing or desktop publishing software
- schedule meetings or appointments
- develop new office forms
- plan or organize work
- maintain records, reports, or files
- write business correspondence
Qualifications
Skills
Required:
- Active Learning
- Active Listening
- Complex Problem Solving
- Critical Thinking
- Judgment and Decision Making
- Management of Personnel Resources
- Reading Comprehension
- Service Orientation
- Social Perceptiveness
- Time Management
- Writing
Knowledge
Required:
- Administration and Management
- Clerical
- Computers and Electronics
- Customer and Personal Service
- English Language
Benefits:
- Health Insurance
- Holidays
- Sick Leave
- Vacation
How to apply:
We are constantly looking to facilitate the employments needs of our companies by recruiting talented people capable of applying their human life value to a vision of helping individuals and businesses live financially free with integrity and honesty. With a culture that fosters innovation and rewards performance, our network provides opportunities to develop both professionally and personally. If you are interested in an exciting career with a dynamic, growing company, we invite you to consider joining the team.
Please send resume with a cover letter and specify job title of interest in the subjecting heading of your email to jobs@franklinsquires.com or fax to (801) 375-7707. |
